The UW has several different categories of employees including academic personnel (faculty, librarians, post-doctoral associates, senior fellows, visiting scientists, etc.), staff (classified, professional, hourly, temporary), academic student employees (ASE, GSA), students (undergrads and graduate), and volunteers. Foreign nationals on a visa can fall under any of the categories.
Academic HR, UW Human Resources and the Integrated Service Center each play a critical role in ensuring that the University has the HR practices, programs and systems needed to serve over 54,000 employees.
Academic HR serves all three campuses of the University of Washington as a central resource for the recruitment, hiring, retention and promotion of faculty, librarians and academic staff.
UW Human Resources (UWHR) provides staff human resources management services to the entire University and health system in the following areas: employment, compensation, professional development, employee relations, leave administration, HR information services, and HR policy development, analysis and compliance. In addition, UWHR’s responsibilities for labor relations, benefits, organizational development, violence prevention, disability accommodation services, and employee engagement extend to all faculty and staff at the University of Washington.
Integrated Service Center (ISC) works closely with UWHR, Academic Personnel, UW-IT, other central business units, University leadership, departments and HR administrators to support faculty, staff and students with their payroll/HR-impacting information in Workday. Workday is the centralized, cloud-based software program the UW uses to manage human resources, time-tracking, payroll, benefits processes across the University, the Medical Centers* and other off-site facilities. Visit the ISC website to access Workday, view instructional videos and user guides, or to contact ISC representatives.
*Please note: The Medical Centers continue to use Kronos for time-tracking and payroll.
Additional information pertaining to international faculty can be found on the Academic Personnel’s Visas page, and additional information pertaining to international staff can be found through International Student Services. You should note that the University does not sponsor visas for staff employees.
UW STAFF HUMAN RESOURCES (UWHR)
Staff including Professional Staff, Classified Staff, Student Hourly Assistants and Academic Student Employees
- The staff employment process is managed through UWHIRES and step-by-step hiring instructions for different types of employment programs and positions can be found on the Hiring web pages.
- New employee onboarding resources for staff include an onboarding toolkit and online and in-person orientations for staff new to the UW.
- Professional Staff Program
- Professional staff are at-will employees, exempt from civil service rules. The Professional Staff Program describes the employment conditions and policies that apply.
- Professional Staff Payroll Titles
- Professional Staff Compensation
- General Research Scientist/Engineer Job Descriptions
- Benchmark Research Scientist / Engineer Job Descriptions
- Temporary Professional Staff Appointments: Monthly and Hourl
- Reclassification of Professional Staff
- Classified Staff
- Labor Unions- Various classified employee groups are covered by different bargaining unit contracts
- Classified non-union employees are covered by civil service rules
- Hiring Classified Staff
- Classified Staff Payroll Titles
- Classified Job Specs and Pay Scales
- Classified Staff Classification Review
- Temporary Positions - Fixed Duration Appointments
- Hourly Direct Hires
- Student Hourly Assistants
- Employment of Minors
- Work Study
- Payments to students and faculty on visa
- International Student Services
- International Scholars Office
- Independent Contractor / Visiting Lecturer Forms
- Academic Student Employees (ASE) - Teaching, Research and Staff Assistants
Graduate students hired as Teaching, Research or Staff Assistants and other titles are Academic Student Employees (ASE) covered by a bargaining unit contract. ASEs are hired directly by the employing department. ASE positions are often committed to an academic department's own graduate students. Any positions not filled by the hiring department's own commitments must be advertised through UWHIRES. HR Operations handles any human resource issues.
The union contract provides details about job recruitment, appointments, job definitions, leave time, etc. An academic student employee (ASE) employed as a TA is paid at the salary rate applicable to the department in which s/he is serving as a TA. An academic student employee (ASE) employed as an RA is paid at the salary rate applicable to her/his home academic department, no matter where on campus s/he is employed as an RA.
- Hiring Academic Student Employees
- Graduate Student Assistantships
- UW / ASE Contract
- ASE Bargaining Unit Job Titles
- TA and RA Salary Schedules
- Graduate Service Appointment Tuition Waivers (academic year)
- Tuition payment for TAs matriculated in Fee-Based Degree programs
- GSA FAQ: Fellowships are not strictly speaking, "employment", if the student is working on his/her own research rather than the faculty members research. They are not represented by the bargaining unit while in fellowship (01-90) status.
- Administering Fellowships
UWHR Policies and Procedures
- HR Forms
- Benefits and Leaves
- Benefits Eligibility
- Benefits Summary by Employee Type
- Graduate Appointee Health Insurance
- General HR Leave Policies
- UW Systems: (FIN, PAS, ASTRA, etc.) application form and online guides
- Employment of Minors
- Performance Evaluations