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UW Finance



Visit the UW Research site for complete information about the UW grants process including:




Mission: The Office of Sponsored Programs, a unit in the Office of Research at the University of Washington, supports and advises the entire academic community in securing external support for sponsored projects and collaborations.

We review, negotiate, approve, and provide administrative oversight related to proposals and establishment of awards on behalf of the University of Washington in accordance with all applicable policies, and regulations.

The Office of Sponsored Programs provides guidance and expertise in:

  • Federal and sponsor rules, regulations, guidance and compliance;
  • Application development, review and approval;
  • Budget development, in collaboration with the principal investigator (PI)/departmental/center staff;
  • Electronic submission of applications and just- in-time information;
  • Review, negotiation and execution of award changes including carry-forward; grant transfers; change of PI; re-budgeting, extensions, etc.;
  • Negotiation and acceptance of awards and subcontracts on behalf of the University of Washington
  • Circulars:
    • A21; Cost Allocation Policy
    • A110; Program Income

Visit the OSP website for complete pre-award information including:

  1. Find Funding: suggestions, pointers, more information
  2. Prepare a Proposal: suggestions, pointers, more information
  3. Manage an Award
  4. Policies, Procedures and Guidance: list of Grants Information Memoranda (GIM)
  5. Learn
  6. Contact OSP
  7. Professional & Organizational Development
  8. Other Helpful Links
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The mission of the post award administration area within Research Accounting and Analysis is to provide high-level support to principal investigators and their staff with regard to management and oversight of awarded sponsored projects. Post award administration functions include:


  • Initiates new account set up for sponsored project accounts, indirect cost recovery accounts, and residual accounts
  • Prepares invoices for sponsor reimbursement
  • Prepares and processes federal funds draw downs
  • Processes check payments on sponsored projects
  • Prepares and submits financial reports
  • Administers the official cost share records for the institution
  • Ensures proper and complete close out of sponsored projects
  • Coordinates external audits related to sponsored projects

Visit the GCA website for complete post-award information including:

Management Accounting And Analysis (MAA)

  • Administers the Time and Effort Certification systems
  • Develops and negotiates the Universities Federally negotiated Facilities and Administrative cost recovery rates
  • Reviews Recharge and Cost Center charge rates
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